Vendors who work inside your system, not around it
One vendor list for every outlet. Vendors get orders, confirm deliveries, upload invoices and see payment status on their phone, and you see who delivers on time at the price agreed.
What it replaces
The paper, calls and spreadsheets this takes off your team's plate.
How it works
Onboard vendors properly, once
Collect GSTIN, PAN, bank details and documents through a link. Your accounts team verifies them, and every outlet uses the same verified record.
- Self-service onboarding link
- Document expiry reminders
- One vendor, many outlets
A vendor app that stays simple
Vendors see new orders, accept or edit them, pick a delivery slot and upload invoices. Everything also works from a WhatsApp link for vendors who won't install an app.
- Order accept and edit
- Invoice and e-way bill upload
- Ledger and payment status
Scorecards built from real deliveries
On-time delivery, short supply, rejected quantities and price changes are measured from receipts and camera checks, not opinion.
- Price variance against rate contracts
- Delivery punctuality by slot
- Quality rejections per vendor
Getting started
The order we set it up in.
Invite
Send the onboarding link.
Verify
Accounts checks documents and bank.
Agree rates
Set rate contracts per item.
Transact
Orders, deliveries and bills in the app.
What changes
What teams using Vendor Management should expect to see.
- One verified vendor list across all outlets
- Fewer payment calls to your accounts team
- Vendor decisions backed by delivery data
Questions
Is there a charge for vendors?
No. Vendors use the vendor app and WhatsApp links free; the restaurant holds the subscription.
Can a vendor supply several of our brands?
Yes. The vendor sees orders from each brand and outlet separately, with one combined ledger.
Can we compare prices across outlets?
Yes. Purchase prices for the same item are compared across outlets and vendors, so outliers are easy to spot.
See DeepRestaurantAI with your own outlets
We'll connect a sample of your POS data and walk you through sales, purchasing, food cost and DeepObserve.ai camera AI for your format.