Restaurant books that close themselves every night
POS bills become sales invoices and payments on their own. Cash is closed per shift, charges land on the right income heads, and GST returns come from the same books.
What it replaces
The paper, calls and spreadsheets this takes off your team's plate.
How it works
Invoices from bills, at the volume you run
Post one invoice per bill, or one consolidated invoice per outlet per day with the bill detail kept alongside. High-volume outlets stay fast either way.
- Food, beverage, packaging and delivery on separate income heads
- Refunds become credit notes against the original bill
- Round-off and tips handled cleanly
Payments that match the bank
Cash, card, UPI and wallets are posted separately. Card batches and UPI settlements are matched to bank credits so the difference is visible the next morning.
- Split payments on one bill
- Settlement matching for card and UPI
- Unmatched amounts listed for follow-up
GST set up for how restaurants actually bill
Standalone restaurants at 5% without input tax credit, and restaurants in specified premises at 18% with credit, are configured per GSTIN. Aggregator sales are booked without output GST, since the operator pays it under Section 9(5).
- GSTR-1 from the books
- e-Invoices for B2B catering and corporate bills where applicable
- Separate GSTINs per state
Getting started
The order we set it up in.
Chart of accounts
Import yours or start from a restaurant template.
Map outlets
Each outlet gets a cost centre, warehouse and GSTIN.
Parallel run
Run alongside your current books for a month.
Switch over
Close the first month in DeepRestaurantAI.
What changes
What teams using Sales, Accounting and GST should expect to see.
- Daily P&L per outlet instead of month-end surprises
- Cash differences caught on the day they happen
- GST returns prepared from data you already trust
Questions
Can our CA still work in Tally?
Yes, during transition. We can export ledgers for your CA while you run both systems, then move fully when you're ready.
Is this built on a real accounting system?
Yes. DeepRestaurantAI runs on ERPNext, an open-source ERP with double-entry accounting, so your books are complete rather than a POS summary.
How is liquor handled?
Liquor sold for human consumption is outside GST and taxed under state VAT. Outlets with bars keep separate tax treatment for food and liquor.
See DeepRestaurantAI with your own outlets
We'll connect a sample of your POS data and walk you through sales, purchasing, food cost and DeepObserve.ai camera AI for your format.